Administrative Assistant

Position Purpose

The Administrative Assistant communicates with all levels of management, team members, customers, and vendors while assisting with many of the day-to-day office tasks to maintain a consistent workflow.

Essential Functions

• Administrative Assistant to President of company and Management Team
• Maintains customer database mailing lists and records
• Performs general clerical duties including, but not limited to: photocopying, faxing, mail distribution and filing
• Completes expense reports, meeting schedules, and travel arrangements for Team Members as needed
• Fills in for the office receptionist during the receptionist's lunch break and as needed
• Develops and maintains a filing system for the President of Company via paper copy and electronically
• Keeps records of Company fuel logs, office supply orders, and uniform shirt inventory and replenishment
• Assists in the planning and coordination for company-sponsored events
• Special projects, as assigned
• Occasional driving for work-related errands
• Flexible/non-traditional schedule may be required
• Performs other necessary functions as assigned

Qualifications Preferred

Knowledge

• 1-3 years of related experience in an administrative role, or related field
• Comfortable with learning and using new technologies
• Proficient experience with the Microsoft Office suite
• Internet research abilities
• Experience with social media (LinkedIn, Twitter, Facebook, YouTube, etc.)

Interpersonal

• A positive attitude and the ability to maintain professional, long-term co-worker, customer, vendor, and business relationships
• Service-oriented and dedication to win customers 'for life'
• Strong professional verbal and written communications skills
• Understands confidentiality of information on projects with the ability to handle sensitive information with the highest degree of integrity and confidentiality
• Ability to work effectively across all levels of management with a strong sense of urgency
• Detail-oriented and organized with the ability to manage multiple tasks, simultaneous projects, and conflicting deadlines
• A proactive and open-minded approach to resolving problems and delivering results
• Ability to thrive in a fast-paced, ever-changing environment

Current Openings for Administrative Assistant Jobs at Negwer Materials